Model: device/msexchangeonline/UserMailbox

Mailbox Access Permissions and Calendar Permissions

Access permissions on Microsoft Exchange mailboxes define the ownership rights and mailbox access permissions of one or more users for the mailbox. When configuring access permissions on a mailbox, you select a user from a list of users at the same hierarchy level as the mailbox, and select their access role permissions, for example, Read and Manage, Send As or Send on Behalf.

Calendar permissions allow you to assign a combination of role access permissions, such as Owner, and individual permissions, such as Delete All Items, to one or more users, on the calendar associated with the mailbox.

You can assign or remove access permissions and calendar permissions on all mailbox types, for users that exist at the same site as the mailbox.

Manage Microsoft Exchange Mailboxes in VOSS Automate

This procedure updates Microsoft Exchange user mailboxes, and adds, modifies, and deletes Microsoft Exchange shared mailboxes, room mailboxes, and distribution groups.

To manage Microsoft Exchange mailboxes in VOSS Automate:

1. Log in to to the VOSS Automate Admin Portal.

2. Go to (default menus) Microsoft Subscriber Management > Exchange

3. Choose the menu for the relevant mailbox type, either User Mailboxes, Shared Mailboxes, Room Mailboxes, or Distribution Groups.

4. View the summary list view of the mailbox type you selected.

   Note

   The Located At column in the list view displays the hierarchy level of mailboxes. Some may be at the customer level, and some may have been moved to a site.

   Microsoft Exchange mailboxes are initially synced in at the customer level, and must be moved to the sites, either manually (via the list view or the mailbox management screens), or when running the overbuild.

5. Choose an action in the list view:

   • To move one or more mailboxes to a different level of the hierarchy, select the relevant checkboxes, then click Move.

   • To export the data of one or more mailboxes, select the relevant checkboxes, then click Export. Choose an export format, and click Export.

   • To delete one or more mailboxes (shared or room mailboxes, or distribution groups only), select the relevant checkboxes, and click Delete.

   • To add a new mailbox (shared or room mailboxes, or distribution groups only), click the toolbar Plus icon. Define a Display Name for the new mailbox.

     Select a Mail Domain. The Primary Email Address using the specified domain is assigned to the new mailbox.

     Click Save. Go to step 6 to update the mailbox permissions and settings.

   • To view or update a mailbox, click in the relevant row to open the mailbox management screen. Go to step 6 to update the mailbox permissions and settings.

6. Update mailbox settings:

   • For all mailbox types, you can:
     • Move the mailbox to another level in the hierarchy.
     • Update the mailbox display name.
   • Delete is allowed for shared or room mailboxes, or distribution groups only.
   • If this is a room mailbox:
     • Add or update the Location field to define the physical location of the room associated with this mailbox.
     • Add or update the Room Capacity field to define the number of people the room associated with this mailbox holds.
   • If this is a distribution group, add or update owners, add or update members (users with access permissions for sending emails as a selected user, or on behalf of a selected user).

7. Assign or remove permissions:

   • Assign access or calendar permissions to a user. Click the Plus icon at either Permissions or Calendar Permissions (as applicable), select the user, and select the relevant permissions. Repeat this step to assign permissions to additional users.
   • Remove access or calendar permissions from a user. Either uncheck permissions assigned to the user, or remove the user entry from the relevant permissions field (Permissions or Calendar Permissions). Repeat this step to remove permissions from additional users.

   Note

   Calendar permissions are only relevant for user, shared, and room mailboxes. For distribution groups, only mailbox access permissions are relevant.

   When deleting (removing) permissions, note that the Microsoft cloud portal takes a few minutes to process the update, which may cause a delay for the refreshed data to reflect in the Automate GUI.

8. Save your changes.