Model: data/PrivacyPolicy

Privacy Policy Menu Items

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In order to comply with General Data Protection Regulation (GDPR) requirements, VOSS Automate provides the means to manage privacy policy notices on the user interface.

By default, high level system administrators above the Provider level hierarchy can manage privacy policy references that are available on user menus. These administrators can provide the required access to the data/PrivacyPolicy data model and add menus to lower level administrators if required.

Privacy policy references can be set up for each hierarchy. If one is not added to a specific hierarchy, the one at the next higher hierarchy applies.

When a privacy policy applies to a user hierarchy:

On the Admin Portal, a privacy policy menu item is added to the bottom of the user's menu. The title of the menu item is the name of the created policy.
On the Self-service GUI (if available), a side button bar menu item is added. The title of the menu item is Privacy Policy.

When selecting the menu item, the link URL of the policy opens on a new browser tab.

Note

For the Admin Portal, the Privacy Policy menu item is not visible from a menu layout and cannot be managed from Menu layouts.
Login page privacy policy links are managed from Themes. Refer to Set the Login Page Theme.

Manage Privacy Policy Menu Items

Log in as an administrator with the required privacy policy management permissions and menu access.
Choose the menu item, for example by default, Privacy Policy Configuration. The list view shows privacy policy names and links at various hierarchies in the system. Privacy policies can then be added, modified and deleted.
To add a privacy policy, navigate to the hierarchy at which the privacy policy should be added and click Add.
Add a Name, Privacy Policy URL and click Save. Note that this name becomes the menu item name.

On the Admin Portal, a privacy policy menu item is added to the bottom of the user's menu - for users at the specified hierarchy or lower and without a privacy policy on their own hierarchy. On the Self-service GUI, a side button bar menu item is added.

Data model that stores the link to the privacy policy, per-hierarchy

Model Details: data/PrivacyPolicy

An asterisk * in the title indicates the field is mandatory.
If a field has a default value, it is shown in the Description column.
If the field type is an array, the Field Name has a .[n] suffix, where n is the array index placeholder.
Object and array field names are listed to provide context. If a field belongs to an object or an array, the full field name is shown in dot separated notation.

Title															Description																				Details
Menu Text *															The text displayed in the user's menu for the link																				Field Name: name Type: String
Privacy Policy URL *																																			Field Name: url Type: String